Business Management – How to Prepare For an Important Presentation

One of the key skills a manager must master is to have the ability to communicate effectively. This skill is invaluable when it comes to giving presentations.

When you watched the great speakers of our time they stepped up to the podium with an air of confidence. They then, proceeded to deliver an amazing spellbinding speech that ends with a rapturous applause. They make it look so easy. Even for the greatest speakers of our time this ability to communicate effectively did not happen overnight. It was a skill that they honed and prepared for.

Therefore, if you want to be an effective speaker and presenter you will been need to prepare and practice. The following tips will help you do this:

1. Identify your audience

This is the most important point as what you say and how you say it will be determined by the audience you are presenting to. The information that you are presenting must be relevant to them or else it will be a waste of time for everyone.

2. Determine your objective

Work out what you want to achieve with the presentation. For example, are you trying to influence potential clients to give you a new account or persuading the Managing Director to give you a bigger budget. Your objective will define the approach that you need to take. Begin by writing down the main purpose, the main points relating to the purpose, your target audience and structure the presentation to give it the greatest impact.

3. How you present

This will be determined a lot by the amount of time that you have available to present. If you have more time then you can include more details. However, with longer presentations you need to work harder at keeping your audience’s attention. Therefore, you may need to break your presentation in to sections and combine visuals or a video to prevent people’s minds from wandering.

4. Presentation structure

Outline the main points of your presentation and under these main points include any supporting evidence. At this point you may want to think about how you can include graphs are photographs to support certain points. When you have this completed you can then develop the introduction and the conclusion of your presentation. Your introduction should set the tone of the presentation and communicate to the audience what they will learn from it. Your conclusion should sum up the main points and reinforce the main purpose of your presentation.

7 Negotiation Killers

Negotiations fail, stall or breakdown for various reasons. Don’t let these seven high frequency negotiation killers strike down your strategic alliance opportunity, stall your long range planning, or budgeting process.

The good news is that just like most aspects of business, particularly if it’s market facing, the actions during a negotiation are easy to recognize and categorize if you know what to look for.

I wanted to expand the conversation beyond my business development and financial planning experiences so I consulted with those that are shoulder deep in it day-in and day-out (all by choice because they love it). The number one negotiation lockup was unanimous, one party chooses not to negotiate. They take a stance that is non-negotiable in their mind and then just decide not to negotiate at all.

Sound all to familiar? It should if you have, or have had, young children. The classic example that I refer to when describing this phenomenon is that of you trying to get them to share a toy. In a two year old’s mind once something is out of their grasp it will never come back and the value (fun) has been lost. Their hand grasps the toy tight and 100% of their focus is on making you stop. Despite facing a significantly less than desirable, or available, outcome they cannot get beyond ‘toy must be in hand’. What they are unable to recognize is that by sharing it provides an opportunity to focus on other toys (value substitution) and include someone that might make playing even more fun (incremental value).

Think about it, when you don’t engage the other side there is no negotiation, just standoff.

The 7 Kill Zones
Want other reasons why negotiations stall? Here are six other most common reasons:

  1. one party chooses not to negotiate
  2. Misunderstanding the others’ points of view, not hearing what’s being said.
  3. One or both sides do not understand the problem and try to resolve the conflict by resolving the wrong problem. This without fail leads to arguments.
  4. One or both parties don’t plan out what they need or even know what they need. That leads to false signals, misunderstandings, weak arguments, confusion.
  5. Negotiating with a person who is not a decision maker, or the subject matter is “out of bounds”.
  6. One party just haggles on one issue; price, time, etc. This is not a negotiation and it may lead to both sides being disappointed by just having a bit of what they really want.
  7. Neither party makes a proposal.

Be True to Self

How can you avoid this dilemma? Answer the following questions before you engage the other party.

  • Why do I want what I want?
  • Do we both have something to gain?
  • If the negotiations end without agreement what’s the cost?
  • Will it help to give them convincing arguments as to why my proposal is fair for them?
  • Am I likely to be defensive or antagonistic with this person?

And lastly, remember that you have two ears and eyes while you only have one mouth. Listen and observe twice as much as you speak. Actively and empathetically digest whatever they say.

The Advantages Of Presenting Personalized Golf Gifts

There are no strict guidelines, no prescriptions adhere to when it comes to gift-giving. It’s tricky though that you select a gift that is of importance and of interest to the gift recipient. For instance, if you want to give a person who’s a lover of golf, you can give him personalized golf gifts. There’s an art in giving gifts, not just in terms of the object you select to give but to the kind of gift presentation, as well.

There are a number of very attractive and unique gift wrapping in the market now, and the choices are endless. So when you decide to surprise a person with a gift, consider selecting a personalized gift item.

If you want to give a person who is a lover of golf, the following are the advantages of personalized golf gifts:

• Budget

One of the advantages of personalized golf gifts is that they need not be expensive or lavish. It is true that playing golf is a very expensive sport endeavor, but there are various gifts you can select from that you can personalize and yet not spend a big amount of money for it.

For a lover of golf, buying a t-shirt with his name and golf logo printed on it is very practical and can be used for a number of times while enjoying a round of golf. You can also select a golf bag and have the recipient’s name printed on it for a more personal touch.

• Thoughtfulness

When you surprise someone with a personalized gift, it means that you are very mindful of the recipient’s own interest. It is a way of conveying that you made an extra effort to make the person happy with the kind of gift you selected. If you want to give your golf buddy a gift, one of the advantages of personalized golf gifts is that it is made especially for him/her. It is your way of making the golf gift recipient feel special because the gift you chose is related to his/her passion.

• Distinct

We all know that at times, when we sport the same accessories like golf bags, golf towels, among others, there is a tendency to confuse our stuff from those belonging to another person. One of the advantages of personalized gifts is that they distinctly identify your belongings from the others.

• Memorable

Another reason or one of the advantages of personalized golf gifts is that they would be remembered by the gift recipient for a long, long time. Most personalized gift items are unique and can hold a sentimental value. In your case, when you give someone a personalized golf gift, let us say a personalized golf ball, the recipient will always remember you as someone who has given her/him a golf ball with a personal touch, as compared if you just sent ordinary golf balls. More meaning, more sentimental value is attached to the personalized golf ball that you gave.